Privacy Policy

Girlguiding Shropshire is committed to protecting your privacy. This policy details the information we collect from you when you access the Girlguiding Shropshire website and the steps we take to ensure this information remains confidential.

Our intentions

We collect some basic information from you in order to improve your browsing experience. Except as explained in this policy statement, we will not release any personal information to a third party under any circumstances unless expressly authorised to do so by you, or if we are obliged to do so by law.

All information will be dealt with in accordance with the Data Protection Act 1998 and we will always aim to meet current Internet best practices. To find out more about Data Protection, please read our Data Protection Policy.

The information we collect from you

We currently collect information about your computer in order to tailor the web pages we provide to you. This information is collected from your computer regardless of whether or not you register with us and is not personal to you. This includes the following:

If you register with us, you also provide us with the following personal information:

We collect this information in order to identify you on any subsequent visit to the Girlguiding Shropshire website and to allow us to notify you of any important service announcements or significant website updates. If you do not wish to receive information from us, you can choose not to by editing your personal details.

If you apply for more details of guiding activities in your area, we will also request the following information in order to locate your nearest Girlguiding representatives:

There are occasions where we ask for extra personal information, such as registration for an event or online questionnaires. Any details collected are stored securely offline and are not stored on our web server.

Special note for users under the age of 18

If you are under the age of 18, you must obtain permission from your parent or guardian before registering or providing any personal information to us.

What we do with this information

The information about your computer detailed above is written to a text log file held on our web server. These log files are only accessible to the Web Manager at Girlguiding Shropshire and the server administrators at the third-party hosting company that manage the server.

The personal information you provide when you register with us is stored in a secure database on our own web server at the hosting company. This information is only accessible to the Web Manager at Girlguiding Shropshire and the server administrator at the hosting company.

What we store in cookie files

When you log in to the Girlguiding Shropshire website, we store a small text file called a ‘cookie’ on your computer’s disk drive. This process is a very common practice, is completely harmless and cannot be used to run programs or deliver viruses to your computer.

This cookie holds information including the date of your last visit to the Girlguiding Shropshire website and your personal log in preferences. If you chose to be recognised on your next visit to the website, we will store your chosen user name in this cookie file.

We never store credit/debit card details in a cookie as these are not secure.

Instructions on how to view the contents of a cookie created by us can be found in your browser’s Help pages (usually accessible by pressing the ‘F1’ key while you have your browser open).

You can also prevent cookies being stored on your computer by setting your browser’s preferences accordingly, and instructions can be found in your browser’s Help pages. You will still be able to browse many parts of the Girlguiding Shropshire website, but certain functionality may be restricted.

How we protect your personal information

We seek to comply with the Data Protection Act 1998 and take all reasonable care to prevent any unauthorised access to your personal data.

Girlguiding Shropshire does not sell or share any personal information about you to any outside vendors or advertising agencies.

Our secure servers use the strongest encryption technology available, technology that is also used by banks and credit card companies to secure their online transactions. In addition, our network is guarded by computers called ‘firewalls’.

We would not transfer your information outside of the EEA (European Economic Area) without obtaining your consent first.

Viewing your personal information

You have the legal right to request a copy of the information we hold about you, and to have any inaccuracies corrected, by submitting a written request to:

The Web Manager
17-19 Buckingham Palace Road

There is a standard fee of £10 for each request of this nature.

How long do we hold your information on file?

We hold information about you for as long as you actively subscribe as a user.

Any cookie we store on your computer is set to expire three months after your last visit to the Girlguiding Shropshire website and is automatically removed from your computer once this three month period has elapsed.

Our contact with you

When you register with us, you are given the option to subscribe to one or all of our email newsletters. If you would rather not receive any such contact from us, you can achieve this by following the unsubscribe instructions on any email newsletter you receive from us.

Contacting us

If you have any concerns about the Girlguiding Shropshire privacy policy or feel that we are not adhering to the provisions set out here, please do not hesitate to contact us by writing to:

The Web Manager
17-19 Buckingham Palace Road

Your consent

By using the Girlguiding Shropshire website you consent to the provisions detailed in this policy.


We cannot be responsible for any information you disclose in public community areas of the Girlguiding Shropshire website or those that are listed in our website directory. This information can be viewed or collected by any third party and you should always be wary of publishing any personal information in public community areas.
We also encourage you to read the privacy policy of any websites listed in our website directory that you choose to visit so you may understand what information is collected from you and for what purpose.

Girlguiding Shropshirecannot be held responsible for the policies of any third party website listed in our website directory and you access these websites at your own risk.

Changes to this privacy policy

We reserve the right to amend this policy at any time in response to your feedback, new or altered Girlguiding systems and procedures, Internet best practices and UK and European law.